I use my email a lot. As I showed you a few weeks ago, it functions as my self-automated to-do list, so even if nobody else emails me, I inevitably have several emails from myself every day.
Please ignore my frighteningly over-due to-do’s. I’ve been rather busy lately.
Because of the high volume of emails coming through my inbox, it can get incredibly difficult to find that one specific note you’re looking for, and the search only works if you can remember some of the exact wording from it. That’s where labels come in.
Label highlighted in red
Gmail’s labels are incredibly easy to set up. Navigate to your mail settings through the gear symbol in the upper right corner of your email.
Once in your settings, click on the Label tab and categorize away.
Now, if you’re totally on it, and willing to categorize things as you read them, you’re done. Just label your emails as you read them and they’ll be ten times easier to find when you need them.
If, however, you’re too busy to remember where you put your head and a flake to boot (like me), we’ve got another step to do.
Typically, for most labels, the bulk of your mail in that label is going to be from a few specific people. That means you can create a filter, and gmail will label it for you automatically. Yay! One less thing to think about!
Here’s how you set it up.
Head back into your settings (like we did to create the labels in the first place). Instead of clicking on the “Labels” tab, click on the “Filters” tab.
A few of my filters
At the bottom of the screen is a button that says “create a new filter”. When you click it, you’ll receive a box that looks like this:
Enter the email address that you want labeled and click the magnifying glass button. Gmail will do a search and show you the emails it has that meet the requirements you have given it. If your search is returning the emails you want correctly, select “apply label” and choose the label you want applied to those emails. Save the filter and tada! Your email categorizes itself!
You’ll still be able to manually apply labels to emails, but this way the ones you would always always label are already taken care of for you.
One more task you don’t have to worry about doing yourself!
Let me know if you have any questions about how this works, I love hearing from you guys!